The Traffic Commissioners for Great Britain have today (20 April 2020) issued a document to assist the transport industry during the COVID-19 outbreak.

Recognising that operators are currently working in unprecedented and difficult times, they have agreed to accept compliance audits remotely. The remote auditing guidance sets out minimum standards for remote auditing.

The temporary measures aim to improve operator safety whilst operating in compliance with public health advice.

All audits must be evidence based and the principles in the guidance say that:

• you may scan or photograph documents to send to the auditor. Each document must be complete and easy to read. (You might want to use a Sharepoint or Dropbox site to help with picture quality)
• you should make use of publicly available information, for example, on vehicle taxation status and MOT history
• as an operator, you must not share VOL login details with auditors. These are personal and not transferable
• you should aim to use software such as Skype or Microsoft Teams to share screens so that the auditor can check remotely, for example, tachograph and maintenance records stored electronically
• as an operator, you may, at your own risk and at your own discretion, provide auditors with remote access to any online compliance systems (such as for maintenance or drivers hours)
• you (operators and transport managers) should carry out interviews and debrief meetings using software where all parties can see each other
• as an auditor, you must confirm the identity of operator representatives before any interview or debrief starts. The debrief should be with a director, partner or the sole trader and with the Transport Manager for standard licences
• where no evidence is available, this should be said. Verbal assurances from the operator carry little weight

Please read the complete guidance on remote auditing and keep checking in to receive regular updates as the situation develops.

We will be updating our news page on a regular basis providing you with the latest information regarding us, our services and new available training slots. We will also be giving you updates from the transport world sharing with you the latest information whether it is from an official source or an article that we found useful and feel that sharing the information can benefit others.

20.04.2020